Junior Administration Specialist Ref. No: 7737

Region: Kraków, małopolskie


  • Experience in HR Administration/Payroll area ( considered as an asset )
  • Working knowledge of labour law and regulations: work time, income tax, social security regulations, social fund (considered as an asset)
  • Excellent planning and organizational skills
  • Strong attention to detail
  • Good command of English
  • Excel – working knowledge
  • Ability to work as a part of the team and using own initiative
  • Very good communication and interpersonal skills


  • Close cooperation with External Payroll Vendor
  • Delivering the highest quality of service in payroll operations and personal administration by gathering, reviewing and preparing data for payroll input and personal administration activities
  • Running required controls of payroll output, reports, documentation
  • Payroll and personnel administration documents’ flow management
  • Entering and updating data in HR and payroll system
  • Preparing documents regarding employees’ life cycle
  • Verifying employees’ work time evidence (time sheets)
  • Preparing reports, data for statutory reporting, ad hoc reports etc.
  • Ensuring all data is delivered and process is run in accordance with set deadlines
  • Preparing, updating and reviewing procedures, process descriptions, guides
  • Answering employee’s questions
  • Handling highly sensitive data with confidentiality and integrity
  • Taking active part in local and global ad hoc projects

We offer

  • Private medical healthcare at LUXMED (including dentalcare) for you and your family
  • Medicover sports card (Fit&More package)
  • Life insurance financed by the employer
  • 30-minute lunch break included in the 8-hour working day
  • Work in a highly professional and stimulating atmosphere
  • Training & Buddy programme that will allow you to quickly adapt to your new role
  • Wellbeing programme for employees
  • Co-financing of monthly tickets for the public transport in Krakow
  • Comfortable working environment in the office and the possibility of home office
  • Language courses, accounting courses, access to LinkedIn Learning and the possibility of co-financing studies and certification
  • Employee referral programme