Personal Assistant Ref. No: 7941

Our Client is a global industrial technology leader in a field of modern connectivity solution. To support Team Manager who is responsible for centralized processing of select finance function for the company, we are currently looking for candidates to fill a Personal Assistant position.

Region: Kraków, małopolskie

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Requirements

• Previous experience in an administrative capacity in a large corporation, ideally in a global environment with a complex matrix structure; Executive Assistant’s experience preferred
• Proven track record of working independently, prioritizing tasks, handling multiple assignments accurately
• Above average written and verbal communication skills required; fluency in English
• Strong skills in Microsoft Office suite – Outlook, Word, Excel and PowerPoint
• Strong interpersonal skills with ability to interact well with all levels of clients, customers and internal staff
• Detail oriented with exemplary organization skills
• High level of confidence, integrity and motivation
• Must be able to multi-task and work well under pressure
• Ability to work in a fast-paced environment while adapting to changing deadlines and priorities

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Responsibilities

• Manage complex calendar for several executives
• Continuous review and prioritization of executive’s email and other correspondence
• Maintain presence and connection with executives’ direct reports and respective team
• Arrange and coordinate complex international and domestic travel arrangements including visa applications
• Coordinate and arrange meetings and schedules
• Schedule conference calls, Telepresence meetings, on-site and off-site meetings, and webcasts
• Plan, organize and coordinate logistics (travel, hotel, catering,) for off-site meetings, conferences, events
• Answer and screen telephone calls
• Maintain electronic records and SharePoint / Teams sites
• Manage sensitive and proprietary information with discretion and confidentiality
• Submit and review Expense Reports
• Support and track approvals for travel requests, purchase requisitions, CERs
• Create PowerPoint presentations
• Maintain organizational charts for the global teams
• Type, edit and proofread documents and correspondence
• Support on-boarding of new employees
• Organize office and files

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We offer

• Work in a team where a good atmosphere and team spirit is one of greatest values
• Private medical healthcare including dentist for you and your family
• Attractive package of extra benefits of your choosing in My Benefit Platfrom

• Multisport card

• Flexible working hours
• Possibilty to work from home or working from the office
• Modern and comfortable office with chill out zone

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