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Payroll Specialist France, Italy & Spain Ref. No: 8216

For our client’s Shared Services Center, we are looking for professionals who would like to develop and enrich their careers within international environment.

Region: Kraków, małopolskie


  • Minimum of 2-years relevant payroll experience covering France and Italy across various sectors incl. CBA-driven payroll, prior Spanish payroll experience is a plus
  • Solid understanding of payroll calculations, accounting, taxation, and finance concepts as it relates to payroll in at least 2 of the countries in scope
  • Experience with external payroll platforms and vendor management
  • Strong servicing mindset, feeling at ease when answering payroll inquiries from employees, managers, business unit controllers, vendors and governmental agencies, both in writing and over the phone
  • Well-versed in the use of common global HR information systems (experience in Workday beneficial)
  • Fluent English language skills (verbal and written), very good French and Italian language skills, Spanish language skills are a plus
  • Proficiency in Excel
  • Effective at working both independently and as part of a collaborative team with a diverse set of expertise and interests
  • Ability to maintain confidentiality, handle situations with appropriate care and compassion, and provide accurate and valuable solutions with an eye for details

Responsibilities & tasks:

  • Ensure accurate and timely processing of the monthly payroll input by instructing the external payroll partners
  • Review system generated test reports and request the correction of any potential errors
  • Remit payments to tax and social insurance authorities and benefit providers, complete and submit any required regulatory forms where applicable
  • Be the single point of contact for payroll inquiries for the assigned countries, delivering an effective service to our internal customers
  • Ensure data integrity between Workday and the payroll platforms
  • Administer the respective time, attendance and absence plans
  • Own the enrolment for the respective benefit plans
  • Perform tasks to establish and maintain employee payroll and benefits records (salaries, variable schemes, employee shares, health and other insurance policies, pensions schemes etc.) in accordance with the legal regulations and company procedures
  • Participate in internal controls design and testing (SOX)
  • Perform ad-hoc and recurring reporting of payroll data 
  • Actively participate in payroll related process improvement initiatives & the development of payroll best-practice approaches across EMEAI
  • Document and review all outside the system work practices and operating guidelines for assigned payrolls
  • Provide backup for other payroll colleagues across EMEAI and over time take over full payroll responsibilities for additional countries
  • Develop close relationships with our Country HR teams and HR Operations colleagues to ensure the smooth flow of payroll related information
  • Close collaboration with our Finance teams on payroll account reconciliations
  • Close collaboration with our external providers
  • Stay current on payroll practices and regulations for the assigned entities representing the function in internal/external audits